![]() ![]() Click Delete After Download option to remove the downloaded emails.Click Browse button to provide the Destination for backup files.After this, select the Category of selected files.After that, Click the Backup Button & select the File Format in which you want to convert.Select your desired language for the tool and enter your email id and password for login and authenticate your account.exe for the tool and launch it on your system. Step By Step Instruction to Archive Emails Using Software Best thing about this software is, it’s maintain data hierarchy after the conversion process. This software supports backup of domain also and capable to convert files into 6 languages. Using their Gmail Backup Software, a user can archive emails in PST, MBOX, EML, MSG, PDF, and simultaneously remove them from the Gmail server using the ‘Delete After Download’ option. One such solution is provided by SysTools. Therefore, it is recommended to opt for a solution that can simultaneously archive and delete emails from the server. Quick Professional Solution to Archive Old Emails in Gmail Deletion of emails manually is an additional task need to be performed.The archived emails are only available in MBOX format.Google Takeout doesn’t offer the date-filter option to archive emails of a particular date-range or select older emails.Generally, the most popular method to archive emails is using Google Takeout, but here we are not going to explain it for three reasons: To clear Gmail storage space, you need to archive emails locally and then delete them from the Gmail server. Archive Older Emails to Generate More Space For New Emails However, this All Mail label will also contain the other inbox emails, so if you need those archived emails, then ultimately you need to use the search bar to locate them. The answer is simple, all the archived emails can be located in the “All Mail” label. Now, the question arises, where do the archived emails go? As there is no archive mailbox in Gmail. ![]() (By default you can only select 50 emails per page) The search bar will finds all the emails and preview them on the Gmail window, click on the select all button and then click on the “Archive” icon as shown in the above image. For example, to select emails older than 1 year, enter “older_than:1y” (for months use ‘m’ and for days use ‘d’). Here, you need to use the ‘older_than:’ operator. ![]() Use the search bar within the Gmail account to selected older emails. To archive old emails in Gmail, first you need to select the older emails using date-filter and then use the above-shown archive button to archive all selected emails. Gmail offers an “Archive” option that looks like the one in the image below: Archive Older Emails Within Gmail Account Itself Now, you can choose your current scenario and opt for the solution for them. Need to archive older emails and generate more storage for new emails.Archiving older emails within Gmail account to clean your Inbox. ![]() The solution depends upon your current scenario, so choose the right solution to solve your problem. Here, we will be focusing on three methods to archive emails of older date. Techniques to Archive Old Emails in Gmail And, use that backup to access emails in free desktop-based email clients, such as Microsoft Outlook (desktop-outlook), Thunderbird, Apple Mail, etc. In that case, you need to backup Gmail account and delete them from your Gmail account. However, if you are archiving older emails to generate more space in your Gmail account, then the Gmail archive option is of no use for you. Whenever you need to archive old emails in Gmail and keep them in your Gmail account itself then this technique lets you do that. This is used to tidy your inbox by transferring selected emails from the inbox to the All Mail label so that you don’t have to delete the emails from your account. If you are talking about the archive option in Gmail, then it is a vault for saving emails. Emails are the precious data for every users, so, it is necessary to keep it save by archiving data. The result of that is they remain stuck with the same issue and get frustrated. While planning to archive old emails in Gmail, most users often get confused between email archiving, archive option in Gmail. We talk about the manual and automated solution both, we compare both the techniques to found out the best solution to archive old emails. Looking for the solution to archive old emails in Gmail? If yes, then you landed on the right platform, in this technical write-up we have discussed the various solutions to resolve this query. Modified: 1 ~ Email, Gmail, How To ~ 5 Minutes Reading ![]()
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